|
Reputable Reliable Reasonable RVStorage |
|
Providing economical managed RV storage facilities for the residents of Sun City, Sun City West, and Sun City Grand |
|
sun Cities RV Compound, Inc. |
|
Sun Cities RV Compound, Inc Board of Directors Meeting Minutes October 16, 2008 President Al Erling called the meeting to order at 8:55 AM. Attendance was taken and there was a quorum of Directors present.
Present: Al Erling, Paula Helfrich, Charleen Peake, Jim Wood, Ron Secord, Barry Yedlin, General Manager Marie Gallagher.
Absent: Sam Briggs, Don Hovis, Barbara Joseph
MOTION: A motion was made and seconded to approve the minutes of the May 16, 2008 BOD Meeting as presented. Approved.
TREASURER’S REPORT: Paula Helfrich and Marie Gallagher
Paula Helfrich reviewed the monthly financials for May-September and all are in balance.
MOTION: A motion was made and seconded to approve the Treasurer’s reports for the months of May through September as presented. Approved. GENERAL MANAGERS REPORT: Marie Gallagher
Marie reviewed the events from the summer: Fencing - Expanded Metal, Structural Engineer’s report advised against; looking into other options. Gate Security - Beginning to review security options for auxiliary gates Banking - 1st National Bank of AZ has been purchased by Mutual of Omaha. All CD’s held at other institutions have been transferred to LPL, which then shops various financial institutions for the best interest rate and purchases CDs guaranteeing all funds are federally insured Salaries and Wages - all employees are paid by direct deposit Record Retention - Donna and Marie attended a Records Retention workshop. Over the summer all files were brought up to date and a policy for records retention was established Going Green - The staff is working on recycling as much paper as possible. Shredded paper is donated to schools for paper drive. Non-shredded is donated to schools for the blank side to be used. Financial Review is underway and on target to be completed by November 21 BOD meeting. Grounds and Maintenance – This year’s slurry seal was completed in August. This year’s gravel project has been completed with some stockpiled for filling in low spots as needed. Computer company has gone through a merger. We are working on getting back on track with scheduled maintenance and improvements. Incidents - Damage to gate on the N.W. corner fence. Someone ran into it at night and it has been repaired.
COMMITTEE REPORTS:
Budget: Paula and Marie presented 2009 budget - approval deferred until November BOD Meeting. Paula will not be at the November meeting and gave her proxy to Al Erling to vote “for” budget approval. Security: Jim advised that the committee would meet early November to explore other alternatives including security for auxiliary gates. Elections: Charleen advised the need to start announcing at all RV club meetings the need to have resumes from persons interested in being on the BOD to fill vacancies. Resumes received from last year’s candidates will be utilized to recruit interested parties. There will be a short Elections committee after this meeting.
OLD BUSINESS: Annual Meeting will be held Monday, January 12, 2009, at 9:00 AM. at Sun City Grand, Sonora Plaza.
NEW BUSINESS: It was discussed what report would be presented at the annual meeting in January. It was agreed to use the same report format as presented in January 2008. There will be a short Board meeting prior to the annual meeting to approve condensed financial statement for presentation at the annual meeting.
MOTION: A motion was made to change the Reserve Budget ruling regarding the Manager’s Discretionary Fund. The motion was made to increase this fund from $6,000 to $10,000 and that any single expenditure could be up to $2500, instead of $1000. All non-budgeted expenditures over $2500 would need the approval of the executive board. Approved.
Proposed Rule Changes - Not to allow “For Sale” signs in vehicles parked in their assigned spaces.
MOTION: A motion was made and seconded that “FOR SALE” signs will not be allowed to be displayed on vehicles stored in the Compound. Approved. (5 Yes, 1 Abstained)
Annual Dinner Meeting will be held Thursday, January 22, 2009. Because Carver’s is up for sale, the location of the dinner may change.
NEXT MEETING: Friday, November 21, 2008, Dick Johnson Building
MOTION: A motion was made and seconded to adjourn the meeting at 10:08 AM. Approved.
Respectfully Submitted,
Charleen Peake
|