|
Reputable Reliable Reasonable RVStorage |
|
Providing economical managed RV storage facilities for the residents of Sun City, Sun City West, and Sun City Grand |
|
sun Cities RV Compound, Inc. |
|
Sun Cities RV Compound, Inc. Board of Directors Meeting November 21, 2008
President Al Erling called the meeting to order at 8:50 AM. Attendance was taken and there was a quorum of Directors present.
Present: Al Erling, Charleen Peake, Jim Wood, Ron Secord, Sam Briggs, Barry Yedlin, Barbara Joseph and General Manager Marie Gallagher.
Absent: Paula Helfrich, Don Hovis
MOTION: A motion was made and seconded to approve the minutes of the October 17, 2008 BOD Meeting as presented. Approved.
Treasurer's Report: Presented by Marie Gallagher in Paula's absence. Marie reviewed the monthly financial for October and all are in balance.
MOTION: A motion was made and seconded to approve the October Treasurer's Report as presented. Approved.
General Managers Report: Marie Gallagher
Billing was for $486K which was reduced to $473 due to closures, $140 paid to date. Employees received a gift card for Thanksgiving. 75 non-compliance issues were resolved in October. In and out gate activity averages out to 1 vehicle every 1.8 minutes. Calls have been made and notices sent out regarding vehicles having For Sale signs. Notice has also been posted on the web site.
Licensee's:
Mr. Tom Ruyle came in to discuss license tab vs. rules which state vehicle must be mobile, have current license tags and insurance. He feels that based on current economic conditions that this puts a strain on his budget and would like to see this rule rescinded. The BOD had discussed this issue at length prior to his arrival and did not reach any decision. The topic was tabled and Mr. Ruyle was advised that he would be contacted when a decision was made.
Mr. Joseph Doyle asked to be heard by the BOD about a Conduct letter that he received. He was a no show.
Committee Reports:
Security: Chairperson Jim Wood Gary Langston presented a camera security system and answered questions from the BOD regarding costs and the system itself.
MOTION: A motion was made and seconded to approve $25K for the camera security system with alarm as presented with the stipulation that current cameras are to be utilized in another area within the same dollar amount, and be noted that the $25K excludes tax. Approved.
Lighting Problems: APS has a rebate program and Marie is checking into cost of replacing and or double heading all lights, she will contact APS contractors and have them come out and place bids.
Fence: Jim Wood has done research on the possible use of 5 strands of barbed wire strung horizontally 1 foot apart, barbs on wire are 3" apart and the wire would be attached to the fence every 8" on the outside of the fence, note that it would take 10 miles of barbed wire for the entire compound at a cost of $11 K. No decision or motion was made to act on this information at this time.
Elections: Chairperson Charleen Peake
Sam Briggs will return for 2nd term from Sun City Don Hovis will return for 2nd term from Sun City Grand We have received 3 resumes from Sun City West and will be interviewing them in December.
Old Business: 2009 Budget:
MOTION: A motion was made and seconded to approve the Budget as presented. Approved.
Annual Meeting: Monday January 12, 2009, SCG, Sagebrush Room (Sonoran Plaza) 9:30 AM. Concern due to the annual meeting being held so early in the year could present a problem with closing and having all of the year end figures available. Marie will email financials to the BOD on Thursday, January, 8. 2009. If any BOD member has a problem with the financial figures they are to email Marie ASAP. BOD will meet 8:30 AM prior to Annual Meeting to approve financial figures.
Annual Dinner Meeting: Thursday, January 22, 2009 Carvers Steakhouse; 5:30 PM Cocktails, 6:30 PM Dinner
New Business: DeVries CPAs of AZ MOTION: A motion was made and seconded to approve the use of DeVries services for
Note a change to the current Depreciation Schedule to meet Federal Government standards to straight line depreciation will be made.
Next Meeting: Friday, December 19, 2008, Dick Johnson Building
MOTION: A motion was made and seconded to adjourn the meeting at 11:16 AM.
Respectfully Submitted,
Charleen Peake Secretary |