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Reputable Reliable Reasonable RVStorage |
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Providing economical managed RV storage facilities for the residents of Sun City, Sun City West, and Sun City Grand |
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sun Cities RV Compound, Inc. |
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Sun Cities RV Compound, Inc. Board of Directors Meeting December 19, 2008
President, Al Erling, called the meeting to order at 8:57AM. Attendance was taken and there was a quorum of Directors present.
Present: Al Erling, Sam Briggs, Paula Helfrich, Charleen Peake, Jim Wood, Ron Secord, Don Hovis, Barbara Joseph, Barry Yedlin, General Manager Marie Gallagher and Guest/Nominee for new board from SCW, Bill DeClaire.
MOTION: A motion was made and seconded to approve the minutes as presented in our individual folders of the November 21, 2008 meeting. Approved.
TREASURERS REPORT – Paula Helfrich
President, Al Erling, made a suggestion for next year’s board in considering the reserves. This year the reserve not spent last year in 2007 was carried forward and the budget reflects Budget plus Reserve. The new board should decide whether to continue this practice. Also, he questioned the amount in the reserve budget. Why do we need to budget a year’s reserve? Why can’t it be for 6 months or less? No action or motion was made on either of these issues.
MOTION: A motion was made and seconded to approve the Financials as presented. Approved.
GENERAL MANAGER’S REPORT – Marie Gallagher
· We are a little lower on spaces from last year, partly due to a difference in reporting. · Billing was for around 487K, which is down to 464K. This represents a change in space value, or approximately 15K in closed accounts and 7K in new accounts. As of today, we have collected 68% of the total billing. · Installation of cameras has been delayed partly due to weather. · Have had 3 lighting contractors come and submit bids for upgrading lighting fixtures, but do not have any hard figures available at this time. We are exploring the possibility of using a timer rather than photocells that we are currently using. · Website usage is up; we are getting about 18 hits a day. Post cards for the annual meeting went out 2 days ago on December 17, 2008.
Licensee: Tim Ruyle’s request for written answer re: BOD decision. BOD felt that there was no need to change the current registration requirements. Marie will send a letter accordingly, as per Mr. Ruyle’s request.
COMMITTEE REPORTS:
Security – Chairperson, Jim Wood Extra camera for back half of the Compound will cost an additional 5K for labor to install. Note that there is no charge for the camera.
MOTION: A motion was made and seconded to increase the budget amount allocated by 5K to cover labor and installation costs of an additional camera. Approved.
Elections – Chairperson, Charleen Peake Bill DeClaire was selected as a result of interviews to represent SCW to fill vacancy created by Al Erling’s term expiring. Sam Briggs will serve a second term for SC and Don Hovis will serve a second term for SCG.
MOTION: A motion was made and seconded to accept the 3 vacancies as recommended by the elections committee. Approved.
Returning Board Members by City are as follows: Sun City – Sam Briggs (to be voted to 2nd term), Ron Secord (2nd term), Barbara Joseph SCW – Bill DeClaire (to be voted on at Annual Meeting), Paula Helfrich, Charleen Peake SCG – Don Hovis (to be voted to 2nd term), Jim Wood (2nd term), Barry Yedlin
Recommend that the following officers for the 2009 BOD be considered: President: Sam Briggs Vice President: Barry Yedlin Treasurer: Paula Helfrich Secretary: Bill DeClaire
MOTION: A motion was made and seconded to approve the officers as presented. Approved.
There was a discussion regarding the need to get licensees other than those belonging to one of the RV clubs involved in submitting resumes to serve on the BOD. Only 5% of the licensees belong to one of the RV Clubs, while 95% of licensees are currently not represented. The possibility of putting info about sending resumes in for BOD in with the annual billing was suggested. No motion or action was decided.
OLD BUSINESS: Annual Meeting: Monday, January 12, 2009, 9:30AM, Sagebrush Room, SC Grand
Annual Dinner Meeting: Thursday, January 22, 2009, Carver’s, 5:30PM Cocktails, 6:30PM Dinner
DeVries CPAs of AZ:
MOTION: A motion was made and seconded to accept the DeVries CPAs of AZ, December 31, 2007 review report. Approved.
The Board of Directors will meet at 8:30AM, prior to the Annual Meeting on January 12, 2009.
Next Meeting: Friday, January 16, 2009 at Dick Johnson Building
MOTION: A motion was made and seconded to adjourn the meeting at 9:40AM. Approved.
Respectfully Submitted,
Charleen Peake Secretary |