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RVStorage

Providing economical managed RV storage facilities for the residents of Sun City, Sun City West, and Sun City Grand

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 RV Compound, Inc.

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Text Box: Sun Cities RV Compound, Inc. Annual Meeting January 12, 2009 Sagebrush Room (Sonoran Plaza) Sun City Grand, Surprise AZ President, Al Erling, welcomed everyone present and called the meeting to order at 9:32 AM. Pledge of Allegiance was lead by WWII Veteran, Navy Commander Robert S. Peake. President, Al Erling, introduced Board Members and Mike Kelley, Attorney for the RV Compound. Board Members present: Al Erling, Sam Briggs, Paula Helfrich, Charleen Peake, Jim Wood, Ron Secord, Don Hovis, Barbara Joseph, Barry Yedlin and General Manager Marie Gallagher A quorum of Board Members and Accounts represented (62), were present. General Manager, Marie Gallagher, introduced SCRV Compound Staff members. Staff Members present: Joyce Camara, Donna Hall, Becky Lichtinger, Darlene Prochnow Staff Members absent and acknowledged: TJ Hernandez, Sigi Soto, Jim Hall MOTION: A motion to disperse with the reading of the minutes of the 2008 Annual Meeting was made and seconded. Approved. TREASURER’S REPORT: Paula Helfrich • No raise in fees for 2009 • Investment income down due to interest rates being down • Security Service expense up due to increase in incidents in 2007 • Roads & Grounds Maintenance expense up due to slurry seal instead of seal coat • Security expense increase is due to upgrades in guard shack, computer and check out equipment • All funds are secure and insured ELECTIONS COMMITTEE: Charleen Peake Nominees were introduced as follows: Sun City Sam Briggs (second term) Sun City West Bill DeClaire Sun City Grand Don Hovis (second term)


Text Box: Shortage of resumes being submitted by RV Club members, highlights the need for a greater response from “ALL” licensees for better representation. REVIEW OF 2008: Al Erling • Security was a primary issue in 2007. Jim Wood, in concert with Marie Gallagher, did an extensive evaluation of security. • No breaches of fences in 2008. • No For Sale signs, use Bulletin Board with no time limit. • Improvement of roads: slurry and gravel. Let office know if you need gravel at your site and when your site will be vacant. • Cost Control: Wealth Management being done through Mutual of Omaha. In house accounting with contract for annual review and audit through 2011 by outside firm at excellent price. Staff reviewed Workman’s Comp billing and found way to reduce cost for about a 60% savings. By appealing Property Tax valuation for 2009 through an intermediate firm, we were able to reduce tax by over $1500. SECURITY: Jim Wood Reviewed various ways to re-enforce the existing fence: Expanded metal – Structural Engineers determined the existing fence poles could not support it. Block wall – Cost prohibitive. Barbed Wire – Would not provide a sufficient deterrent.


Answer: The Board looks at what the needs of the board are and tries to find the best

                candidate to fill that position.

(4) We need a screen in the sewer dumps.

Answer: We have a cross bar system which is effective. A screen would not allow solids from

               the black water tank to pass creating a health hazard and messy back up.

(5) Can arrangements be made for a boat & trailer, jointly owned and titled by 2 S.C.W. families,
      to allow access for both families on cards?

Answer: Only 2 people on each account. We do make an exception for 2 owners but still only 2 people on the account. To change would take computer programming. This has not been a big issue.

 

(6)  Given current economy, would you consider reducing fees?

Answer:   Our fees are still considerably less than any one else. We have some large projects in the works and currently have and need 1/2 of one year’s operating expenses.

   (7)   Are there any provisions being considered for out of normal operating hours access?

Answer:   Guards are able to contact the GM at any time and there is a phone number
on the gate to contact the guard after 6 PM.

   (8)   Due to high AZ license fees, any suggestion on who to contact regarding lowering fees?

Answer: This would probably be best handled by the RV Clubs.

 

   2010 Annual meeting will be held in Sun City. Date, Time and Location to be determined.

 

   President, Al Erling, thanked all for coming.

MOTION: A motion was made and seconded to adjourn at 10:22 AM. Approved.

 

 

Respectfully Submitted,

 

Charleen Peake

Secretary