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Reputable Reliable Reasonable RVStorage |
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Providing economical managed RV storage facilities for the residents of Sun City, Sun City West, and Sun City Grand |
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sun Cities RV Compound, Inc. |
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SUN CITIES RV COMPOUND, INC. Board of Directors Meeting February 20, 2009
President, Sam Briggs, called the meeting to order at 8:45 AM. Attendance was taken and a quorum of Directors was present.
Present: Sam Briggs, Don Hovis, Jim Wood, Ron Secord, Barbara Joseph, and
Absent: Paula Helfrich, Charleen Peake, Barry Yedlin and Bill DeClaire
MOTION: Motion was made and seconded to approve the minutes of the
MOTION: Motion was made and seconded to approve the minutes of the
MOTION: Motion was made and seconded to approve the minutes of the
The Annual Meeting was discussed by the Board members who thought that it went smoothly. The consensus is that the Licensees are satisfied with the operation of the Compound as shown by the routine questions and low turnout of members. Incentives and reasons to attend are needed. Suggestions: Refreshments, more information on budget, future plans, request for more input, and candidates-at-large. Marie offered to have a “What’s New” page available in the office. She also said that voting at the annual meeting, per the Compound by-laws, should be “yea” or “nay” and not just raising cards. The minutes of the Annual Meeting were reviewed with the recommendation to approve at the 2010 Annual Meeting.
TREASURER’S REPORT – Marie Gallagher for Paula Helfrich 1. Depreciation not included in January report, due to problems with QuickBooks, working to correct. 2. Discrepancy in security account because of billing cycle. Maintenance and Repair of Equipment account is high due to purchase of new golf cart batteries.
MOTION: Motion was made and seconded to approve the January 2009 Financial Report. Approved.
COMMITTEE APPOINTMENTS made by Sam Briggs Security: Jim Wood (Chairman), Bill DeClaire, Sam Briggs Safety: Paula Helfrich (Chairman) Barry Yedlin, Barbara Joseph Elections: Charleen Peake (Chairman), Ron Secord, Don Hovis
GENERAL MANAGER’S REPORT – Marie Gallagher 1. MCSO will use the Compound as canine training area on an irregular schedule. Signs will be posted. An indemnification letter will be signed by MCSO and they will provide a certificate of insurance. Trainers will clean up after the dogs. 2. Bids for upgrading Compound lighting are being received. Computer, server and back up need to be upgraded, estimates have been received from Brazen Technology
MOTION: Motion was made and seconded to approve the purchase of a new computer and back up with server not to exceed $10,000. Approved.
The camera situation was explained and demonstrated to board.
OLD BUSINESS Committee Reports: Security: Jim Wood reviewed all action taken in 2008 including the check in/out procedure. Camera and lighting are in place or under consideration. The curbing will continue and the fence is adequate for now.
NEW BUSINESS · Don Hovis said that he will be out of the country for 3 months and volunteered to resign if absence is a problem. It was discussed and decided that with email communication that would not be necessary. Barbara Joseph reported that she contacted the Sun City Recreation office for reservations for the 2010 Annual Meeting in January. Scheduling for various requests is in progress and confirmation of a date should be made by May.
Meeting was adjourned at 9:45AM.
Respectfully submitted,
Barbara Joseph, Acting Secretary for Bill DeClaire, Secretary
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