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Reputable Reliable Reasonable RVStorage |
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Providing economical managed RV storage facilities for the residents of Sun City, Sun City West, and Sun City Grand |
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sun Cities RV Compound, Inc. |
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Sun Cities RV Compound, Inc. Board of Directors Meeting March 20, 2009
President, Sam Briggs, called the meeting to order at 8:55 AM. Attendance was taken and a quorum of Directors was present.
Present: Sam Briggs, Barry Yedlin, Paula Helfrich, Bill DeClaire, Ron Secord, Charleen Peake, Barbara Joseph, and General Manager, Marie Gallagher
Absent: Jim Wood, Don Hovis
MOTION: Motion was made and seconded to approve the minutes of the February 20, 2009 Board Meeting with the following correction: Page 2, Number 2 Under General Manager’s Report: “Bids for upgrading lighting are being received.” Motion approved.
TREASURER’S REPORT – Paula Helfrich After reviewing the current printed Financial Reports everything looks correct and in balance. Paula indicated that we purchased another CD and that we are in good shape. There was a general discussion on CDs, Cash flows, and Balances.
MOTION: Motion was made and seconded to approve the Treasurer’s report as presented. Motion approved.
GENERAL MANAGER’S REPORT – Marie Gallagher Discussed Financial Depreciation and proposed to update depreciation figures on an annual basis in place of monthly updates.
MOTION: Motion was made and seconded to update Depreciation figures annually. Motion approved.
Discussed the security benefit of locking gates when an alarm sounds. The front gate will remain locked until the problem is resolved. In addition, the Compound security vehicle will be moved closer to the guardhouse to facilitate the resolution of problem conditions and gate lock down times.
Discussion regarding hiring office staff and costs associated with Employment Agencies, which often are excessive. She has looked into senior worker programs, which generally offer better candidate choices and are less costly.
Updated the Board with current information on weed treatment, space markers, roads, gravel and cement curbing installation.
Update of the status of the MCSO Dog Training operation, which will be using the Compound grounds.
Marie informed the Board that Board member identity information is never given to the security staff. In addition, there was a general discussion on what sensitive information Board members should or should not talk about openly.
OLD BUSINESS
Barbara Joseph announced that next year’s, (2010), Annual Meeting will be held in Sun City at the Sundial Recreation Center on January 18, 2010 at 9:30 AM.
NEW BUSINESS
There was a general discussion on abuses of current licensees using the Compound when they do not meet the residency requirements. i.e. living outside of one of the Sun Cities but obtaining a Privilege recreation card for the purpose of renting a space at the Compound.
Since there are spaces available, no action will be taken. However, the office staff will maintain a list of accounts where they suspect this is an issue.
It was determined that individual Board members only need to ‘do work’ on Committee projects when necessary or when directed by the Committee Chairman.
Please keep thinking about new Board member candidates for the future. Particularly people with financial backgrounds.
The meeting was adjourned at 9:35 AM.
Respectfully Submitted,
Bill DeClaire Secretary
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